Terms of Use

PsyAgenda — Important Information and Terms of Use

PsyAgenda is a professional tool designed to help therapists (psychologists, psychiatrists, counselors) manage appointments, client records, psychological tests, session notes, budgets, and encrypted cloud synchronization from a single application. The app is available on Android, iOS (iPhone, iPad), macOS, and Windows (Desktop) platforms.

1. Data Collection and Local Storage

PsyAgenda collects and stores the following data categories to manage therapy processes:

• Client Information: Only first name and surname are required. All other fields — phone, email, date of birth, gender, marital status, education, profession, and therapist notes — are entirely optional.
• Appointment/Session Data: Date, time, duration, pre-session notes, session notes, next-session notes, AI session analysis, session images, and alarm settings.
• Psychological Test Data: Rorschach test, Projective Drawing Test, and Manual Test data.
• Financial Data: Session fees, expenses, expense categories, and payment statuses.

All data is stored exclusively on your device's local storage (SQLite database). No data leaves your device unless cloud synchronization is enabled.

2. Data Privacy and Device Responsibility

• Data Security and Responsibility: Data stored in PsyAgenda may contain sensitive health information. The security and privacy of this data are entirely your responsibility.
• Physical Security: It is your duty to ensure the physical security of your device.
• Digital Security: Ensuring the digital security of your device is also your responsibility.
• Data Loss: The developer is not responsible for data loss resulting from loss, damage, theft, or software failure of the device.
• App Lock: PsyAgenda offers an optional password lock feature. If you forget both your app lock password and your security question answer, you will permanently lose access to your data.

3. Cloud Synchronization (Google Drive / iCloud)

• PsyAgenda optionally allows you to synchronize your data across devices via cloud services. This feature is disabled by default.
• Google Drive: The application only requests the "drive.appDataFolder" scope (app-private, user-invisible storage).
• iCloud: On iOS and macOS devices, iCloud may optionally be used for synchronization.
• End-to-End Encryption: All data uploaded to cloud services is encrypted client-side with your synchronization password (PBKDF2 + AES-256-GCM).
• Sync Password: If you lose this password, you will permanently lose access to your encrypted data on the cloud.

4. AI Usage and Data Sharing

• PsyAgenda uses the Google Gemini API for various clinical analysis features. AI features are optional.
• Data Transmitted: During AI analysis, session notes, client age and gender, test responses, and images are sent to the Google Gemini API.
• API Key: You use your own Google Gemini API key. This key is stored encrypted on your device.
• Anonymity Responsibility: It is entirely your responsibility not to enter any personal information that could reveal your client's identity into free-text fields.
• Clinical Responsibility: All evaluations produced by AI are solely supportive tools and preliminary analyses. All clinical responsibility rests with the user.

5. Backup and Data Recovery

• You can export your data as an encrypted backup file (.thnbak).
• Backup files are encrypted using AES-256-GCM. If you lose this password, you will not be able to restore your backup file.
• Regular backups are entirely your responsibility.

6. Notifications and Communication

• Session reminder and alarm notifications operate locally on your device.
• The application optionally allows you to send appointment notifications to your clients via SMS, WhatsApp, or email.

7. Device Permissions

PsyAgenda may request device permissions to provide certain features (camera, notifications, contacts, etc.). All permissions are optional, are only requested when the related feature is used, and can be denied. Denying a permission only disables the related feature. A detailed description of requested permissions is provided in the Privacy Policy.

8. License and Subscription

• Trial Period: The application offers a 30-day free trial from the initial installation.
• Expiration: When the trial period or subscription expires, the application switches to read-only mode.
• All purchases are processed through Google Play Store or Apple App Store.

9. Reports and Exports

PsyAgenda offers reports and data exports in DOCX (Word), PDF, and XLSX (Excel) formats. Exported files are not encrypted and are unprotected. Securing these files is your responsibility.

10. Third-Party Services

• Google Gemini API: For AI analysis features (optional).
• Google Drive API: For cloud synchronization (optional).
• Apple iCloud: For cloud synchronization on iOS and macOS devices (optional).
• Google Play Store / Apple App Store: For subscription purchases.
• Beyond these, PsyAgenda does not communicate with any analytics service, error reporting service, ad network, or external server.

11. Disclaimer of Liability

• The developer is not responsible for data loss due to user error, incorrect AI analyses, API service disruptions, device failures, or password loss.
• Service Continuity: The uninterrupted operation of third-party services is not guaranteed.
• Medical/Clinical Notice: PsyAgenda is not a medical device. It is not designed as a diagnostic, treatment planning, or clinical decision-making tool.

12. Changes to Terms

The developer reserves the right to update these terms of use. Updated terms will be presented to the user upon the next app update and will require re-acceptance.

By using this application, you declare that you have read, understood, and agreed to all of the above terms.